Safeguarding
The welfare of our children, young people and vulnerable adults is extremely important to us. You can find a copy of our full Safeguarding Policy, and a summary of the same policy, along with a DBS renewal form and our latest policy for working with young people on Zoom.
Privacy & Cookie Policies
CHRIST THE KING COMMUNITY CHURCH DATA PRIVACY STATEMENT
1. Personal data
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the ‘GDPR’).
2. Data Controller
The Stewards Council of Christ the King Community Church is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
3. How do we process your personal data?
The Stewards Council of Christ the King Community Church complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use personal data for the following purposes:
- To administer membership records;
- To maintain our financial accounts and records (including the processing of gift aid);
- To provide news and information about events, activities and services at the church and other churches within Walton LEP;
- To share contact details with Walton LEP for them to provide news and information about events, activities and services;
- To fundraise and promote the interests of the church;
- To manage employees and volunteers;
- To enable the church to provide voluntary services for the benefit of the public in our local community;
- To provide contact details of officers and others with specific responsibilities (e.g., DBS signatories) to Walton LEP, and to our sponsoring denominations – Church of England (Oxford Diocese), the United Reformed Church (East Midlands Synod), the Baptist Union (Central Baptist Association) and the Methodist Church (Milton Keynes United Area).
4. What is the legal basis for processing your personal data?
- Explicit consent of the data subject has been given; or
- Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement; or
- Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided:
- The processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
- There is no disclosure to a third party without consent.
5. Sharing personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties with your consent.
6. How long do we keep data?
We keep data in accordance with the guidance set out in the guide ‘Keep or Bin: Care of Parish Records’ which is available on request. Specifically, we retain membership data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and church registers (baptisms, marriages, funerals) permanently.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
- The right to request a copy of the personal data which Christ the King Community Church holds about you (a Subject Access Request or ‘SAR’);
- The right to request that the Stewards Council of Christ the King Community Church corrects any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for Christ the King Community Church to retain such data;
- The right to withdraw your consent to the processing at any time;
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data, (where applicable i.e. where the processing takes place otherwise than in reliance upon your consent or under legal obligation or falling within the “not for profit” processing in relation to members and non members of Christ the King Community Church as referred to above.)
- The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries or complaints please in the first instance contact 01908 011436. You can contact the Information Commissioners Office on 0303 123 1113 or via email at https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.